Certified Translation – Case Study | Lexika

certified translation

Certified translation in over your head?


Over 500 files of documents in both electronic and printed formats intended for certified translation. How can they be sorted, systematised and all in a single week?

The client:

An agency arranging higher education in the EU for third country nationals.

In addition to an application, the applicants must submit personal documents and educational records to prove their eligibility to study.

What we delivered:

  • Document sorting
  • Certified translation from English
  • Detailed check of the translated texts
  • Pairing original documents with their scans
  • Certified translator assistance for printing and finalisation
  • Communication with and delivery to the document recipient

language pair

> Slovak

upwards of

standard pages



file formats

hard copy


Numerous unsorted documents

So that we could start working immediately, the client sent more than 500 files of scanned documents that needed sorting, with the hard copy delivery scheduled in one week.

THE SOLUTIONThe first step was sorting all of the documents. Afterwards, we identified issues within the documents, including illegibility, poor scans or missing sections.

tight deadline

A tight deadline

The applicants needed to meet the submission deadline. So we had one week to deliver every certified translation.

THE SOLUTION: We assembled a team of certified translators and distributed the files among them. The files belonged to different students, so the translation inconsistency risk was low. In order to efficiently allocate time, we had the translators submit electronic versions of their translations for on-the-go check.

question mark

An unexpected issue – the printed documents differed from their electronic versions

When the client sent the printed versions of the documents for translation, we noticed that they differed from the previously received electronic documents.

THE SOLUTION: We had to sort every document once again. Then we paired and compared them with the translations. Finally, we updated any inconsistent section translations.

finished translation

Finalising the materials right before the deadline

Monday was the deadline for submitting everything. The client sent the last of the hard copies on Friday.

THE SOLUTION: The project team and the translators paired the remaining documents, and then checked and amended the new translations over the weekend. Everything was ready on Monday morning. Every translation was accepted by the Slovak institutions.